Accommodation

GUARANT International (further referred to also as the Congress Secretariat) has been appointed as the official hotel accommodation agent for the AESOP Annual Congress 2015 and will handle all related arrangements.


List of hotels

A number of hotels of various categories at reduced rates are available for participants of AESOP Annual Congress 2015.

List of hotels available HERE.


Group reservations

For group reservations please contact the Congress Secretariat at e-mail address aesop2015@guarant.cz, telephone number +420 284 001 444 or fax number +420 284 001 448. Our professional staff will assist you to find a suitable hotel for your stay and handle your reservation.


How to make a hotel reservation

To make a hotel reservation, it is necessary to fill in this ON-LINE ACCOMMODATION FORM

  • Please note that the ON-LINE Accommodation Form is only accessible with a password. Simply fill in the Personal Data Form and a password will be sent to you. Your password is the same for all online forms.
  • Reservations will be processed on a “first come, first-served” basis. Due to heavy demand and the fact that distribution of rooms in many hotels is limited, please book your accommodation as soon as possible.  
  • All rates quoted are per room per night including breakfast (except for Sinkuleho Dormitory) and 15% VAT. Should VAT change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.
  • Extras are to be paid directly at the hotel reception before departure.


Reservation confirmation

Standard rates (all hotels except of Hotel DAP)

A one-night deposit is required to guarantee the reservation. After the payment is received, your hotel reservation will be confirmed by e-mail. The remaining amount has to be paid directly to the hotel upon check-in/out.
A one-night deposit must be paid until June 14, 2015. 


Standard Rates (Hotel DAP, Sinkuleho Dormitory)

Full pre-payment is required to guarantee the reservation. After the full payment is received, your hotel reservation will be confirmed in writing by e-mail. 

A one-night deposit must be paid until June 2, 2015. 

 

Non-refundable rates

Immediate full pre-payment is required to guarantee the Non-Refundable reservations. After the full payment is received, your hotel reservation will be confirmed by e-mail.


In case you share the room with another workshop participant, it is possible for each participant / roommate to pay only half of the total hotel expenses. Invoice can be issued upon request after the workshop.  Please include this request as a note in your accommodation form.

 

Cancellations, changes and refunds

  • Please inform GUARANT International about any amendments or cancellations in writing by e-mail aesop2015@guarant.cz or fax +420 284 001 448. Telephone amendments will not be accepted.
  • Date of delivery of your written cancellation to the Congress Secretariat will be considered as the date of cancellation.
  • Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the congress.
  • The Congress Secretariat reserves the right to charge a handling fee of 30 EUR at any name change of a hotel reservation.


Cancellation conditions 

Please for Standard rates (all hotels except of Hotel DAP) click here

Please for Standard Rates (Hotel DAP, Sinkuleho Dormitory) click here

Please for Non-Refundable Rates click here

 

Methods of payment for all hotels  

Accommodation expenses must be paid in EUR by one of the following methods:

1. Credit card

For payments through the Online Payment System only MasterCard/Eurocard, Visa and Diners Club credit cards are accepted. These payments will be charged in EUR.

For payments using American Express credit cards please complete the Credit Card Payment Authorization Form and kindly send it signed by a card holder to the Workshop Secretariat by fax +420 284 001 448, not via e-mail for security reasons. The payment will be charged in Czech crowns (CZK) at the exchange rate of the Czech National Bank valid on the date of payment. The approximate exchange rate is 1 EUR = 27,598 CZK (September 2014).

Credit Card Payment Authorization Form can be also used for MasterCard/Eurocard, Visa (will be charged in EUR) and Diners Club (will be charged in CZK).

2. Bank transfer

Please note that payments by bank transfer will only be accepted by June 21, 2015. After this date only payments by credit cards will be accepted either by using the Online Payment System or by submitting the Credit Card Payment Authorization Form).

Hotel accommodation must be paid in EUR: 

Bank name: Ceskoslovenska obchodni banka
Bank address: Na Prikope 18, 110 00 Prague 1, Czech Republic
SWIFT/BIC code: CEKOCZPP
Account name: GUARANT International spol. s r. o.
Account number: 478533893/0300
IBAN: CZ69 0300 0000 0004 7853 3893
Details of payment: 201532/ (ID number on the Letter of Confirmation)
Message for the recipient: name of the participant*

*The participant’s name should be clearly legible otherwise the payment cannot be identified.

All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any.